Retailers can't choose the right point of sale system for their business if they don't first understand the parts of the POS cash register. POS systems can be purchased bundled, with or without software. Like your home PC peripherals, the various POS components can be purchased individually. Prices vary widely by brands and technology. The following is a guide to understanding point of sale hardware.
Parts of a POS System
Point of Sale Hardware
POS Computer
The main component of a point of sale system is the CPU, or computer, that runs the software. It may have a standard operating system running the machine or it may come loaded with proprietary software from the POS software vendor. It is wise to use your POS computer for only sales transactions, reports and inventory control. This means you should resist the urge to use your point of sale system for any Internet activities.
Cash Drawer
An essential part of a POS system is the cash drawer. Money, credit card receipts and other paperwork is stored here. This piece of hardware receives a signal from the computer or receipt printer and opens when necessary. If purchasing the components of the POS system separately, be sure the cash drawer is compatible with the rest of the system. Cash drawers should be sturdy and withstand the constant opening and closing.
Customer Pole Display
Logic Controls
POS Monitor
POS Monitor
A retailer has many choices of point of sale monitors to add to their POS system. Flat-panel LCD monitors may cost a little more than the standard CRT monitor, but the LCD display will take up less space at the checkout counter.
POS Touch Screen
Depending on the type of business, retailers may find a display allowing users to interact with the computer, or touch screens, easier and faster to use than traditional keyboards and monitors. Not only does the touch functionality replace the keyboard and mouse, it also saves counter space.
Keyboard
Scanner
Barcode Scanners for POS Systems
Signature Capture Devices
Receipt Printer
The final item to tie together the POS system is the receipt printer. The ability to print a record of the transaction for the customer, and possibly the store, is critical. Serial dot-matrix printers are generally cheaper to purchase initially, but this type of printer uses pins and ink ribbons which add to the cost over the lifespan of the receipt printer. Thermal receipt printers cost more initially, but use special paper which also adds to the lifetime expense. However, the thermal printer is also faster and quieter.
Some receipt printers include a check reader which uses Magnetic Ink Character Recognition (MICR) to describe the numbers and symbols that appear at the bottom of checks. This type of printer can read, print and then endorse a check in a single pass.
Which ever style and model of cash register receipt printer a you choose, be sure you have plenty of the correct related supplies on hand such as receipt paper or printer ink and ribbons. If integrating with an existing point of sale system, be sure to have the proper cables for connectivity.
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